An AIVA is a human assistant, trained on AI workflows and supported by them. Every week founders spend buried in admin is a week they're not growing revenue. Deploy AI-trained assistants for executive support, sales, customer success, recruiting, and operations, so your team focuses on growth, not busywork.
One dedicated professional who owns your recurring work, using approved AI tools, managed by XCAILE.
Tell us the tasks you want handled. Receive a written role and workflow scope, with responsibilities, access requirements and a proposed start. Candidate profiles within 48 hours for assistant and common roles. Within 5 business days for specialized and senior roles. AIVA launch in 7 days, within approved scope
Tell us the tasks you want handled.
Start with the work that needs an owner. We put the smallest practical team to work.
Hand over recurring calendars, inbox triage, research, preparation and follow through.
Give one human assistant a documented role, supported workflows and a clear operating rhythm.
XCAILE owns role design, onboarding, workflow quality, coaching and agreed cover.
An AIVA is one managed professional supported by approved AI tools and routines for the role. The human owns judgement, prioritization and communication. Approved AI tools support research, drafting, tracking and reporting. We define the work, approvals and weekly work and review schedule, then manage the role with you.
Hand recurring work to one managed professional without building a full team.
Scale operations and GTM functions without adding headcount or vendor sprawl.
Pilot AI-augmented roles across functions before re-architecting the operating model.
We map the work, the bottleneck, and the result you want, not just the job description.
We select the AI tools, build the workflows, and source the right AI-trained professional.
Once scope, access and fit are confirmed, XCAILE manages onboarding, quality review, training and improvement.
Tell us which work you want handled. We will scope the people, workflow and operating support needed to deliver it. One assistant is a complete starting point, you do not have to buy a wider program to begin.
You get a written scope back: the role and the tasks it takes ownership of, the AI workflow behind it, what we need from you to start, and a realistic launch date. No obligation, and you can start with one assistant.
Illustrative example. A fictional founder, Maya Chen of Northstar Works, hands over inbox triage, calendar control, meeting preparation and CRM follow through. The assistant owns the documented routine and the quality of the work. Approved AI tools support research, drafting and tracking. Maya retains access decisions, commercial judgement and approval of anything sent externally.
Tuesday, 10:00. Northstar Works and Harbor Retail. Goal, agree the pilot owner and target launch date. Open items, security questionnaire, data access and implementation contact. Maya's decision needed, approve the pilot boundary.
Draft to Harbor Retail: confirms the agreed pilot boundary, names both owners and proposes Thursday for the access review. Status, awaiting Maya's approval before sending.
Harbor Retail pilot. Owner, Maya Chen. Next action, approve and send follow-up. Due, Tuesday 15:00. Blocker, implementation contact not yet confirmed.
Four briefs prepared, seven follow-ups drafted, six approved and sent, eleven CRM records updated. Two decisions and one blocked item are listed for Maya in priority order.
The assistant checks the brief, draft, CRM action and weekly summary against the documented routine. Your XCAILE operator reviews quality weekly, coaches the professional and adjusts the workflow when priorities change. The review can be handled in writing or on a call.
Anything outside the agreed scope, or any decision that needs you, comes to you named and prioritized, never buried. Quality issues and cover go to your XCAILE operator, not to you.
Illustrative example using fictional people and companies. It is not a customer result. Your written scope sets the actual tasks, tools, cadence, approvals and quality checks.
The four artefacts below belong to the same fictional Northstar Works workflow, so you can inspect how one piece of work moves from preparation to approval, action and reporting. The assistant owns preparation and follow-through. AI supports research, drafting and tracking. The client approves access, priorities, decisions and external communication.
Illustrative example using fictional data, not measured customer results and not a client document. The commercial scope includes the managed professional, agreed workflow stack, onboarding, management, quality review, coaching and agreed cover. Your written scope sets the exact artefacts, cadence, approvals and employment arrangement.
One dedicated professional owns one defined function. Your price is sent in writing after you share the work. Your written scope confirms the final role-based fee before you commit. Functional Specialist and AIVA Pod requirements are priced separately because the responsibilities, experience and operating support differ. The fee is for the managed role and agreed service scope, not contingent on a business outcome.
The written scope states the role, schedule, inclusions, client responsibilities, fee and applicable service terms before commitment. Any remedy or replacement coverage applies only where it is stated in the service agreement.
The written scope confirms the final role-based fee before you commit.
Payment is for the managed role and agreed service scope, not contingent on a business outcome. XCAILE publishes no salary ranges.
Send us the tasks eating your calendar. We come back with a scoped AIVA role, the AI workflow behind it, and a realistic launch date, not a generic proposal.
We own the role design, workflow setup and management, not a roster of freelancers you have to run yourself.
Every AIVA is AI-enabled by default. Trained on AI workflows, not learning them after they start.
EOR, payroll, compliance, equipment, already handled across 150+ markets.
You pay for one managed professional and the agreed service scope. The fee is confirmed in writing and is not contingent on a business outcome.
Time to first deployment runs 3 to 7 days once role scope, access and fit are confirmed. Specialized roles may take longer to validate, and the written scope confirms timing before you commit.
No. Send the tasks in writing and you receive the written role and workflow scope by email. A working session is available if you want one, it is not a requirement.
You approve the scope, the tasks handed over, the system access and any client-facing output that needs your sign off. XCAILE manages role design, sourcing, onboarding, workflow quality checks, coaching, performance management and agreed cover, with one point of contact.
The role runs inside the tools you already use, for example your email, calendar, CRM, documents and project tracker. The AI workflows are built around that stack during onboarding, so you are not asked to migrate systems to start.
One dedicated professional owns one defined function. Your price is sent in writing after you share the work. The final role-based fee is set by the function, seniority, language, working country, weekly hours, coverage pattern and workflow scope. Functional Specialist and AIVA Pod requirements are scoped separately. Payment is for the managed role and agreed service scope, not contingent on a business outcome.
We confirm the scope, agree the tasks and access, write the role and the routine, build and test the AI workflows, then start supervised work with a weekly review rhythm.
Freelancers and agencies hand you a person. We hand you a designed role, approved AI tools and routines for the role, and a managed service with one accountable partner.
We deploy nearshore (LatAm), offshore (Asia, Africa, Eastern Europe), and onshore depending on the role, language, and time zone you need.
Yes. Most clients start with one AIVA and expand into pods as they see results.
Pick the work that keeps coming back to you and see a practical starting plan.
ExploreSpecialists, technical roles, and functional experts trained on AI.
ExploreOutcome-focused teams deployed as a unit.
ExploreTime-zone-aligned AI talent across LatAm.
ExploreEOR, AOR, payroll, and compliance across 150+ markets.
ExploreHow we choose the optimal model for every outcome.
ExploreOne assistant, a specialist or a complete team. We can recruit, employ and manage the people, with AI support built into the work.
Send the tasks eating your calendar.