Your AI pilot worked. Now someone has to run it.
Send one costly or slow workflow. We show what people should own, where AI helps, what controls your team keeps, and the smallest team to run it.
Get my free workforce reviewA written plan in 7 to 10 business days, for qualified organizations.
Start with one workflow.
- A person replies within 1 business hour
- 150+ countries
- Month to month, no minimum term
- Part of the Gracemark group: staffing, recruitment and workforce compliance experience
You have an AI plan. You do not yet have the people to run it.
Plans do not run themselves
A strategy was written and approved. Months later the daily work has not changed, because no one was hired to run it.
Too many vendors
Outsourcing firms, staffing firms, software and employment providers, with no single owner responsible across them.
Pilots stay small
A successful pilot in one department stays in that department. There is no team to take it across others and other countries.
One accountable partner. Plan, people, controls, global reach.
We write the plan, then help deliver it. The same accountable team can run managed teams, global employment and the agreed controls. You get people doing the work against agreed measures, not only a strategy deck.
Plan
Which work people should own, where AI helps, and the smallest team to run it.
Agree the controls
Who approves what, which decisions always need a person, and how work is reviewed.
Put people to work
AIVAs, managed teams or full department teams, measured against agreed results.
Scale to other countries
Hire and employ in 150+ countries without opening a new company.
What do you get in writing?
Work map
The workflows you name, with where time and money are lost today.
People and AI split
For each workflow: what people own, where AI helps, and what stays automated.
Cost view
Current cost against the proposed setup, so finance can check the numbers.
Controls
Who approves what, which decisions always need a person, and how work is reviewed.
Rollout order
Which workflows, teams and countries come first.
Your existing vendors
How the providers you already use fit in.
From one workflow to teams in several countries.
- Step 1Step 1
You send one workflow
Two lines on the slow or costly work. A person replies within 1 business hour.
- Step 2Step 2
Written plan
What people own, where AI helps, the controls you keep and the smallest team.
- Step 3Step 3
Pilot workflow
The first team runs the workflow with your approvals and agreed measures.
- Step 4Step 4
Wider rollout
More teams and countries, added at the pace you approve.
Most enterprise work starts with one workflow, not a procurement cycle.
A person replies within 1 business hour · No call needed
At a glance
- What it is
- People, managed teams and global employment to run enterprise AI workflows after the pilot.
- Who it is for
- Enterprise leaders: COO, CHRO, CTO or transformation lead.
- First step
- Send one slow workflow, or ask for the free workforce review (written, 7 to 10 business days, for qualified organizations).
- Delivery
- AIVAs, managed teams and full department teams, measured against agreed results.
- Global reach
- Hire, employ and pay people in 150+ countries.
- Security
- Documented security and data-handling controls, shared during procurement.
- Regulated industries
- Experience delivering in finance, healthcare and legal.
- Account team
- A named senior account team.
- Pricing
- Sent in writing after you share the work. Month to month, no minimum term.
- Your vendors
- We work with the providers you already have.
Month to month. No minimum term.
The written plan is yours to keep and share with your leadership team. Hiring a team stays a separate decision, made on the numbers in front of you.
What is the free workforce review?
A written, prioritized plan for qualified organizations, delivered in 7 to 10 business days. It shows which work people should own, where AI helps, which controls your team keeps and the smallest team to run it.
Why is this different from a strategy firm deliverable?
Because we own delivery, not just the deck. The same XCAILE team that writes the plan can put people and managed teams to work, run global employment and manage the agreed measures. One accountable partner from plan through daily operation.
How do you handle compliance and risk in regulated industries?
We have experience delivering in finance, healthcare and legal. Documented security and data-handling controls are shared during procurement. Your team keeps approval over sensitive decisions, and access runs through the company login system you already use.
Do you replace our existing vendors?
No. We work with the providers you already have. Existing outsourcing firms, staffing firms, software, employment providers and consultancies stay or change based on the work, with one accountable XCAILE team across the agreed scope.
What does rollout look like at enterprise scale?
Phased. First the plan, then agreed controls, then one pilot workflow, then wider rollout across teams and countries. We work alongside your transformation team, HR, IT, security and procurement. Pace depends on scope and your approvals.
How does global scale work?
We hire, employ and pay people in 150+ countries, with local employment rules, payroll, benefits and tax handled for you. You do not need to open a new company to add a team in a new country.
How is it priced?
Pricing is sent in writing after you share the work. Month to month, no minimum term.
Who do you typically work with on our side?
Usually the COO, CHRO, CTO or a transformation lead sponsors the work. Day to day, a leader on your side works with a named senior XCAILE account team, with regular reviews for the executive sponsor.
How do we choose the first workflow for the workforce plan?
Start from a slow, measurable workflow with clear owners: something people already do that a written plan can improve without touching sensitive systems. The free workforce review prioritizes candidates against impact and risk. Send one slow workflow.
What happens after the written plan?
The same team can put people and managed teams to work on the approved plan: the first pilot workflow, controls, measures and wider rollout in phases. You keep business, security, procurement and acceptance decisions. Send one slow workflow to start.
Can this run alongside our existing transformation program and providers?
Yes. XCAILE works with the providers you already have and does not replace them. Existing consultancies, staffing firms, software and employment providers stay or change based on the work, with one accountable team across the agreed scope. Send the program context with the workflow.
How fast can the first workflow start?
3 to 7 days to first deployment, once scope, access and fit are confirmed. The written plan sets the sequence; the pilot workflow starts once scope, access and controls are confirmed.
What does your team need from us to start?
One workflow described as people run it today, who owns it, the systems involved and the security requirements. A person replies within 1 business hour. Always within 24 hours.
Start with one slow workflow.
Send the work that is slow or costly. We reply with the smallest practical team, responsibilities and a written next step. A wider workforce review is available when you need it.