Business Operations and AIVAs
Executive & Operations Assistant, AI-Enabled (XCAILE AIVA)
Help a business owner or leadership team regain time, improve follow-through and run daily operations more consistently using practical AI tools.
About this path
This is a high-trust operations role combining executive-assistance fundamentals with responsible AI use for research, drafting, documentation, follow-up and workflow improvement. Programming is not required. Judgment, confidentiality and reliable execution are required.
You will act as the operational backbone for a business owner or leadership team, keeping calendars, inboxes, projects and follow-through under control. AI tools support your research, drafting and documentation, but the accountability for accuracy and discretion stays with you. This role suits professionals who enjoy structure, confidentiality and steady, dependable execution over ad hoc firefighting.
What you would own
- Calendar, inbox and meeting management for one or more executives
- Research, briefing documents and first-draft communications using AI tools
- Task and project follow-up until items are actually closed
- Light bookkeeping, scheduling logistics or vendor coordination as needed
- Documentation of recurring processes so work is repeatable
- Confidential handling of business, financial or personal information
You are likely a strong match if
- You have prior experience as an executive assistant, chief of staff or operations coordinator
- You are comfortable using AI assistants for research and drafting without over-relying on them
- You communicate clearly and proactively in writing
- You can manage competing priorities without dropping details
- You are trustworthy with sensitive or confidential information
- You are comfortable working independently with limited supervision
Helpful, not required
- Experience supporting founders or small business owners
- Familiarity with tools such as Notion, Asana or similar project trackers
- Basic bookkeeping or invoicing exposure
- A second language relevant to the client's market
What success looks like
- The executive's calendar and inbox stay current with minimal reminders needed
- Commitments made in meetings are tracked and closed on time
- Recurring processes are documented and repeatable by someone else
- The client trusts you with increasingly sensitive responsibilities
Practical proof that helps
- A short writing sample or draft communication you have produced for an executive
- A description of a workflow or process you documented and improved
- References or prior working relationships that can speak to your reliability
What being in the network gives you
- Remote-first work with clients across the United States, Canada and Latin America.
- Human review of your profile, automation organizes information, people decide.
- One profile considered across current and future opportunities.
- Referral rewards when someone you refer directly is successfully placed.
- Full control over availability, matching and your data at any time.
One profile, many opportunities
Applying here creates a single reusable profile. If this path is not the right fit, you remain eligible for other suitable opportunities across the network.
Apply and join the network
Free to join • Start in about 60 seconds • One profile for multiple opportunities • No advanced AI experience required for many roles
Joining the network does not guarantee immediate work or placement. Opportunities depend on professional fit, location, availability and client demand.